DOT Compliance Services

As a CDL driver, you must be registered in the FMCSA Drug and Alcohol Clearinghouse before you can be hired by a new employer. This federal database is where employers will check your record and where you will provide consent for required queries. A missing or incomplete registration can delay or prevent you from starting your next driving job.

What's Included:

• Complete Driver Registration – We manage your entire FMCSA Driver Clearinghouse registration from start to finish.

• Confirmation & Access — We provide you with your account login details and confirmation, giving you full access to view your own record at any time.

• Get Job-Ready — Our service ensures you are fully set up to respond to employer requests, preventing roadblocks in the hiring process.

A Crucial Step for Your CDL Career. Registering in the Clearinghouse is a mandatory federal requirement for all CDL drivers looking for new employment. Failure to register will prevent potential employers from legally hiring you. Let us handle the setup so you can focus on the road ahead.

An error or outdated information on your USDOT number application can cause significant issues, from preventing you from obtaining insurance to making the DOT number completely unusable. Whether it's a simple typo or a major change in your operations, ensuring your public-facing record is accurate is critical to operating legally and avoiding violations.

What's Included:

• Comprehensive Application Review – We perform a full review of your current USDOT record to identify all errors, omissions, and outdated information.

• Official MCS-150 Update – We complete and file the required MCS-150 form with the FMCSA to accurately reflect your current operational status, name, address, or other company details.

• Management of All Changes – This service covers all necessary updates, including changes to your number of vehicles, cargo classifications, or carrier operating status (e.g., switching from Intrastate to Interstate).

• Fast & Accurate Filing – Our expert handling prevents further mistakes that could delay the update or cause other compliance issues, ensuring the change is done right the first time.

• Filing Confirmation – We provide you with confirmation once the FMCSA has processed your amendment, giving you peace of mind that your record is correct.

Keep Your Record Current & Compliant. Don't let an inaccurate application inhibit your ability to operate or create problems during an audit. Our service ensures your USDOT information is updated correctly and promptly, so you can focus on more important things.

Every commercial driver needs a compliant Driver Qualification File (DQF) to meet federal DOT requirements. We handle the entire process from start to finish, ensuring your drivers are properly documented and your business stays compliant.

What's Included:

• Complete File Setup – We build and organize each driver's qualification file

• Application for Employment — Necessary driver details gathered and formatted

• License & Medical Verification – Current license and medical card validation

• Employment History Review – Up to 10 years of employment history gathered

• Motor Vehicle Record (MVR) – Annual driving record pulls, checks and monitoring

Files Stay Current Automatically. We monitor expiration dates and alert you when renewals are needed. Medical certificates, MVRs, and other time-sensitive documents are tracked so nothing falls through the cracks.

Our Drug and Alcohol Consortium takes the complexity out of your federally mandated testing requirements for CDL drivers. We handle everything from enrollment to documentation, so you can focus on running your business.

What's Included:

• Complete Program Setup – We enroll you and handle all paperwork

• Pre-Employment Testing – Urine analysis conducted before drivers begin work

• Random Testing Management – We select drivers and coordinate all testing

• Record Maintenance – Professional documentation for safety audits

• Workplace Policy & Certificates – Required compliance documents provided

All Testing Costs Are Covered. No surprise bills or out-of-pocket expenses when your drivers need testing. Pre-employment, random, post-accident, and reasonable suspicion tests are all included in your consortium enrollment.

Every employer of CDL drivers must be enrolled in the FMCSA Drug and Alcohol Clearinghouse to query driver records and report violations. This federal database tracks all commercial driver drug and alcohol program violations nationwide.

What's Included:

• Complete Employer Registration – We handle your entire FMCSA Clearinghouse enrollment

• Account Configuration — Initial account creation & configuration with your Consortium / Third-Party Administrator

• Confirmation & Access — Account creation confirmation provided after registration with details for access going forward

• Setup for Owner-Operators — Owner-operators are required to register if they operate CDL-required vehicles. Our setup includes proper creation of owner-operator accounts.

Federal Compliance Requirement. Clearinghouse enrollment and queries are mandatory under federal law. Failure to properly use the system can result in significant DOT penalties and violations during audits.

Employers must conduct queries on all CDL drivers to ensure they are not prohibited from operating a commercial vehicle. This includes a mandatory annual query for all current drivers and a pre-employment query for every new hire. Our query plans are designed to manage this entire process for you, saving you time and preventing costly compliance violations.

What's Included:

• Customized Query Bundles – We set you up with the correct query plan based on the number of drivers you employ, ensuring you have what you need to cover both annual and pre-employment checks.

• Automated Annual Queries – We will automatically conduct the required limited query for every driver on your roster each year. You’ll receive confirmation once it’s complete, ensuring you never miss a deadline.

• On-Demand Pre-Employment Queries – When you plan to hire a new driver, simply notify us. We will conduct the mandatory full pre-employment query before the driver performs any safety-sensitive duties.

• Violation Reporting & Follow-Up – If a query reveals a violation, we provide guidance on the necessary next steps and reporting requirements.

• Audit-Ready Record Keeping – All query activities and results are documented, providing you with a clear and compliant record for potential DOT audits.

• No Extra Costs — We pay for all queries through the clearinghouse, meaning no extra per-query costs to you.

Stay Compliant, Hassle-Free. Federal law mandates these queries for all employers of CDL drivers. Failure to conduct them on time can lead to significant penalties. We’ll handle the complexities of purchasing and running queries.

Any company who employs 1 or more CDL drivers must have a supervisor/manager who has successfully completed a DOT supervisor training course. Enrolling in our course is quick, efficient, and guaranteed to get your company into compliance with the requirements of 49 CFR 382.603.

What's Included:

• Guaranteed Compliant Training – The online course includes the required 1 hour of drug and 1 hour of alcohol training to ensure you are fully compliant.

• Effortless Enrollment – We handle the complete course setup and send your supervisor all the information they need to get started immediately.

• Official Training Certificate – Upon completion, your supervisor receives a downloadable certificate to provide to any auditor or state official as proof of training.

• Online & On-Demand Access – Training is 100% online, allowing supervisors to complete it on their schedule without disrupting operations.

Certification Made Simple. No need to schedule in-person classes or navigate complex regulations. We provide a straightforward, online path to ensure your supervisors are certified and your company is protected.

All commercial drivers are required by the FMCSA to pass a DOT physical exam to obtain and maintain a valid Medical Examiner's Certificate (DOT Medical Card). Our service simplifies this entire process by giving you access to thousands of approved clinics nationwide. Purchase your exam online, choose a location near you, and go get your physical—it's that easy.

How It Works:

• Step 1: Purchase Your Exam Online Simply purchase the DOT Physical Exam service through our site. The price you pay covers the entire cost of the exam at the clinic. No hidden fees.

• Step 2: Choose Your Clinic Location After purchase, you will receive an email with your registration form and a link to our clinic locator. Use the link to find and select a certified testing site from our nationwide network of thousands of locations.

• Step 3: Complete Your Physical Visit your chosen clinic for your appointment. A certified medical examiner on the FMCSA National Registry will conduct your physical exam according to all federal standards.

• Step 4: Receive Your Medical Card Upon successfully passing the exam, you will receive your official DOT Medical Card directly from the clinic, typically valid for up to 24 months.

Stay Certified and On the Road. A valid medical card is non-negotiable for legally operating a commercial vehicle. Our streamlined process eliminates the hassle of finding a certified examiner and scheduling an appointment. Purchase your exam today and get back on the road with confidence.

The FMCSA Portal is your secure online gateway to all of the agency's systems. It's where you can access your company's safety records, view CSA scores, manage your USDOT registration, and connect to other vital services like the Drug & Alcohol Clearinghouse. Having an active Portal account is essential for monitoring your safety performance and managing your compliance responsibilities in real-time.

What's Included:

• Account Setup – Navigating the FMCSA's registration system can be confusing. We work with you to handle to process from start to finish.

• USDOT PIN Guidance – A unique USDOT PIN, mailed by the FMCSA, is required to create your account. If you don't have yours, we'll request a copy be sent to you electronically to expedite the setup.

• Secure Account Creation – We assist you in securely setting up your username, password, and security profile, giving you full control and access to your company's official FMCSA account.

• Confirmation and Access Details – Once your account is active, we provide you with your login credentials and clear instructions on how to access the portal and its most important features.

Unlock Your FMCSA Data. Don't wait until you're facing a compliance issue to try and access your data. An FMCSA Portal account gives you the visibility you need to proactively manage your safety and compliance. Let us handle the setup process quickly and correctly, giving you the keys to your official company profile.

Did you know the FMCSA will automatically deactivate your Portal account if it isn't accessed at least once every 90 days? A deactivated account can prevent you from accessing critical safety data, responding to agency requests, or using the Clearinghouse when you need it most. Reactivating a locked account can be a time-consuming hassle.

Our FMCSA Portal Management service is a simple annual subscription that ensures your account remains active and accessible year-round, so you never have to worry about it.

What's Included:

• Proactive Login Monitoring – We securely track your last login date and handle the periodic access required to meet the FMCSA's 90-day activity rule.

• Automatic Account Maintenance – We securely log into your account on a regular basis, preventing it from ever being deactivated due to inactivity.

• Secure Credential Management – Your Portal login credentials are kept confidential and secure in our system, used only for the purpose of maintaining your account's active status.

• Complete Peace of Mind – Set it and forget it. You no longer have to set calendar reminders or worry about losing access to your portal at a critical moment, like during an audit.

Keep Your Portal Access Guaranteed. Losing access to your FMCSA Portal means losing visibility into your CSA scores, safety history, and other vital compliance information. Subscribe to our management service today and ensure the digital gateway to your compliance data is always open when you need it.