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product_dqf.png

Driver Qualification File

from $109.00

Get a complete driver qualification file that meets FMCSA requirements under 49 CFR Part 391. We gather the paperwork, verify the records, and build a DQ file that's ready for your next DOT audit.

Includes employment application, CDL verification, medical card verification, 3 or 10-year employment history, and annual MVR (driving record). We track expiration dates and remind you when renewals are due.

Qualification:

Get a complete driver qualification file that meets FMCSA requirements under 49 CFR Part 391. We gather the paperwork, verify the records, and build a DQ file that's ready for your next DOT audit.

Includes employment application, CDL verification, medical card verification, 3 or 10-year employment history, and annual MVR (driving record). We track expiration dates and remind you when renewals are due.

What's Included

  • Complete DQ File Setup: We build and organize each driver's qualification file.

  • Employment Application: Driver details gathered in the FMCSA-required format.

  • License Verification: We verify the driver's current license and CDL status.

  • Medical Card Verification: We confirm the driver has a valid DOT medical certificate.

  • Employment History: We gather up to 10 years of previous employment for verification.

  • Motor Vehicle Record (MVR): We pull the driver's official driving record from the state.

  • Expiration Tracking: We monitor expiration dates and alert you when renewals are needed.

What is a Driver Qualification File?

Under 49 CFR Part 391, every motor carrier must maintain a qualification file for each driver who operates a commercial motor vehicle. The DQ file proves the driver is qualified to operate. During a DOT audit or New Entrant Safety Audit, the auditor will review your driver files. Missing documents or expired records can result in violations.

Who Needs Driver Qualification Files?

Any motor carrier operating commercial vehicles over 10,001 lbs or transporting hazardous materials must maintain DQ files for their drivers. This applies to company drivers and owner-operators who drive their own trucks.

Frequently Asked Questions

Do owner-operators need a DQ file on themselves? Yes. Even if you're the only driver in your company, you need a qualification file on yourself. Auditors will ask for it.

What's the difference between a new driver file and a renewal? New driver files require gathering all the initial documents from scratch. Renewals are for drivers who already have a file but need updated MVRs, medical cards, or annual certifications.

How long does it take to build a file? Typically 3-5 business days, depending on how quickly the State returns the driving record (MVR).

What if my driver has gaps in employment history? We document gaps as required. Drivers must account for all time periods in the past 3 (non-CDL) up to 10 (CDL) years, including periods of unemployment.

How long do I have to keep driver qualification files? You must keep a DQ file for as long as the driver works for you, plus three years after they leave.